Run Coaching Programs That Scale
Whether you’re building a wellness brand, launching a lifestyle coaching app, or managing a nationwide coaching team, Vibly makes it easy to operate at scale without losing the personal touch.
Our customers and partners
Trusted by Health & Wellness Leaders to Drive Measurable Impact
10+
hrs/week
Saved per coach by automating scheduling, messaging, note taking, and session logs.
75%
faster reporting
Track outcomes and coach activity from call completion to response times all in one place.
100%
HIPAA compliant
Launch without hiring internal compliance or IT staff.
Your All-in-One Operating System for Behavioral Health
It’s not just about showing up it’s about showing results. Vibly helps health & wellness companies prove their impact while scaling personalized care.
- Manage large client caseloads and provider networks with ease
- Deliver personalized, high-quality well-care experiences
- Provider dashboards with notes, reminders, and secure chat
- Manage large client caseloads and provider networks with ease
- Manage large client caseloads and provider networks with ease
- Provider dashboards with notes, reminders, and secure chat
- Flexible workflows for one-on-ones, chat, or group sessions
- Smart AI matching to connect clients and coaches with personalization and ease
- Flexible workflows for one-on-ones, chat, or group sessions
- Smart AI matching to connect clients and coaches with personalization and ease
What Your Week Looks Like With Vibly
Imagine logging into Vibly Monday morning and seeing exactly what your team needs to succeed. No spreadsheets, no Slack chases, no late-night check-ins.
As a Care Ops Leader
- See the week at a glance
Your team’s sessions, coach workloads, and open slots all surfaced in one clean view so you can focus on outcomes, not oversight. - Pull outcome reports in minutes
Board meeting tomorrow? No problem. Instantly generate reports that link coach activity to client progress, without scrambling through spreadsheets. - Show leadership what’s working
Get executive buy-in with export-ready dashboards that highlight impact, trends, and improvement areas. - Balance coach workloads before burnout hits
Spot gaps or overloads across your network so you can adjust in real time, and protect team morale.
As a Coach
- Manage sessions and follow-ups from one screen
Send a reminder, update a note, launch a group session all without switching tools. - Fewer tabs, faster care
Meeting, calendar, summaries, and notes unified in one place so you can focus on your client, not your browser. - Feel confident you’re compliant
HIPAA is built in. No extra software. No calls to IT. - Track Progress
Track progress on your clients’ goals, record milestones, and easily keep track of health outcomes.
White-Labeled Experience
Your brand, end-to-end
Clients only see your brand, from onboarding to outcomes, with full white-labeling and customizable flows.
Ready to See Vibly in Action?
Your brand inspires healthier lives. Vibly ensures your systems deliver that promise. With smooth operations, measurable outcomes, and a standout client experience, Vibly gives you the infrastructure to deliver the care your mission demands.
Frequently Asked Questions
What is Vibly and how does it support wellness organizations?
Vibly is an AI-powered practice management platform designed for coaching, behavioral health, and wellness organizations. It helps teams streamline scheduling, manage client records, enable secure messaging, and improve provider coordination, all within a HIPAA-compliant system.
How does Vibly help health and coaching businesses scale?
Vibly supports growing organizations by centralizing client data, automating scheduling and documentation, and offering customizable workflows. Whether you manage 5 or 500 providers, Vibly makes it easy to onboard teams, maintain compliance, and deliver consistent client experiences at scale.
Does Vibly offer onboarding and implementation support for health and wellness teams?
Yes. Every organization that uses Vibly is paired with a dedicated Success Partner: your point person for implementation, onboarding, and platform optimization. They’ll help configure workflows, train your team, and ensure your operations run smoothly as you scale. Vibly also offers responsive human support and ongoing guidance tailored to your business goals.
Is Vibly easy to use for coaching, behavioral health, and wellness providers?
Yes. Vibly is built to be intuitive and user-friendly for providers across coaching, behavioral health, and wellness organizations. Most users can start managing sessions, notes, and client communication with minimal or no training. That means faster adoption, less overhead, and fewer barriers to delivering care.
Can Vibly be customized to fit our organization’s workflows?
Vibly is highly configurable – from custom intake forms and session types to branded experiences and tailored reporting. You can adapt the platform to fit your team’s exact needs, and even white-label the interface if needed.
Is Vibly HIPAA-compliant?
Yes. Vibly is fully HIPAA-compliant, with secure data handling, encrypted messaging, role-based access, and audit trails to meet regulatory requirements for behavioral health, wellness, and coaching providers.
Does Vibly integrate with other health and wellness tools?
Vibly supports API access and integrations to connect with your existing tools and workflows. Whether you’re using communication, billing, or reporting software, we can help you streamline operations without rebuilding your tech stack.
How much does Vibly cost for organizations?
Vibly offers flexible pricing based on your team size and feature needs. Contact us for a custom quote and demo. We’ll work with you to design the right plan for your organization.