Analytics and Reporting for Coaching Organizations
Vibly gives coaching organizations analytics on the delivery itself: session volume and outcomes, coach utilization and caseload, client engagement risk, and per-company contract utilization, in reports and dashboards you build from the same platform the coaching runs on. No exports, no BI project, no stitching.
A number isn’t just a number
For an organization, every metric is a decision in disguise:
Each one is a decision waiting on data. On Vibly, the data is already there.
How analytics works on Vibly
Most coaching organizations answer delivery questions with exports: sessions from the calendar tool, engagement from a survey, utilization from a spreadsheet someone maintains by hand. The numbers arrive late, disagree with each other, and describe last month. When the coaching runs on one platform, the analytics can too.
Reports you build, and reports we suggest
Build reports on the questions your organization actually asks, from coach caseloads to cancellations by type, or start from suggested reports. Every report carries tags and an author, so the whole team knows what exists and what it answers.
Metrics for every layer of the organization
Session activity tracks volume, outcomes, and trends over time. Coach utilization shows workload per coach. Coachee engagement monitors progress and flags at-risk or inactive clients. Company performance tracks contract utilization and engagement per sponsor.
Spot risk before it becomes churn
Engagement views surface the clients going quiet and the coaches running hot, while attendance data shows who actually joined each session and how much of it was time together. Patterns appear while there is still time to act.
Dashboards for the people who ask weekly
Leadership and sponsors get dashboards instead of email threads. And because analytics reads from the same records as session oversight, clients and companies, and your team, the numbers agree with the delivery, always.
Built for the questions organizations ask
Why exported spreadsheets fall short
Analytics by export
- Data stitched from three tools
- Numbers describe last month
- Coach workload is anecdotal
- Sponsor asks, you scramble
Analytics on Vibly
- One platform, one source of truth
- Reports where delivery happens
- Utilization measured continuously
- The dashboard already exists
Trusted by practitioners and the organizations behind them
Rated 4.9/5 by practitioners across Capterra, GetApp, and Software Advice, from solo coaches to the organizations running programs at scale.
Frequently asked questions
What can we report on?
Sessions and outcomes, coach workload and caseloads, client engagement and risk, company-level contract utilization, cancellations by type, and meeting attendance, in reports you build or adopt from suggestions.
Can we see coach workload?
Yes. Coach utilization metrics show workload and activity per coach, and caseload reports show sessions delivered across the team.
Can we track engagement per sponsor company?
Yes. Company performance metrics track contract utilization and engagement per sponsor, so quarterly reporting starts from numbers that already exist.
Do we have to build every report ourselves?
No. Start from suggested reports and adapt, or build your own. Reports carry tags and authors so the team can find and reuse them.
Can we see who attended a session?
Yes. Meeting attendance data shows who actually joined each session and how much of it was time together.
Is client data protected in analytics?
Yes. Analytics runs inside the same HIPAA, GDPR, and SOC 2 compliant platform as the coaching itself.