Session Reminders That Run Themselves
Vibly sends up to five customizable reminders around every session: the default email goes to you and your client 24 hours ahead, and you add up to four more, each timed in minutes, hours, or days, each aimed at the client, at you, or both. No-shows drop, and nobody chases confirmations by hand.
A reminder isn’t just a nudge
Around every session, small messages do heavy lifting:
Five small messages carry a lot of practice. On Vibly, they send themselves.
How reminders work on Vibly
Most no-shows aren’t defiance, they’re forgetting. And most coaches fight forgetting manually: confirmation texts the night before, a scan of tomorrow’s calendar over breakfast, the awkward “are we still on?” message. That’s a job for software.
A sensible default, out of the box
Every session starts with an email reminder to you and your client 24 hours ahead, with a record that it went out. Change the default timing if your practice runs differently.
Up to five, tuned to your practice
Add up to four more reminders, each set in minutes, hours, or days before the session. A week-ahead nudge for deep-prep clients, a morning-of prompt, a ten-minute warning, whatever your rhythm needs.
Aimed where they help
Each reminder goes to the client only, to you only, or to both. Clients get the nudges that prevent no-shows; you get the ten-minute ping that ends calendar-watching.
Reminders that follow the real calendar
Reminders ride on scheduling, so reschedules and cancellations always reflect the live calendar, and the session they point to carries its payment and notes in the same system.
Reminders work with the rest of Vibly: Scheduling, Built-in Video, the Client Portal, and Events & Workshops.
Built for the way sessions stay attended
Why manual confirmations fall short
You as the reminder system
- Confirmation texts every evening
- One generic ping, if you remember
- Reschedule means re-reminding by hand
- “Did they get it?”
Reminders on Vibly
- Reminders send themselves
- Five, timed and aimed
- Synced to the live calendar
- A record it was sent
Trusted by practitioners who’d rather coach than chase
Rated 4.9/5 by practitioners across Capterra, GetApp, and Software Advice, from solo coaches to the organizations running programs at scale.
Frequently asked questions
How many reminders can I set?
Up to five per account: the default 24-hour reminder plus four more, each with its own timing and recipients.
Can reminders go just to me?
Yes. Each reminder targets the client only, you only, or both, so a ten-minute heads-up can be yours alone.
What happens when a session is rescheduled?
Reminders follow the live calendar. Reschedules and cancellations update what gets sent, with nothing to redo by hand.
Are reminders email or text?
Email today, with a record that each reminder was sent.
Is Vibly for therapists too?
Yes. Coaches, therapists, and wellness practitioners run their practices on Vibly, reminders included, inside a HIPAA-compliant platform. Learn more on our therapists page.