Invoicing Built for How Coaches Actually Get Paid
Vibly creates custom invoices in the middle of a conversation: your services load in as line items you can edit on the fly, discounts apply per line or across the invoice, international clients see the price in their own currency, and offline payments can be marked paid so the record stays complete. And you pay only Stripe’s standard processing fee; Vibly adds nothing on top.
An invoice isn’t just a bill
In a single practice, “send them an invoice” can mean:
Each needs different line items, and all of them need to land on the record. On Vibly, one invoice builder covers them all.
How invoicing works on Vibly
Coaches quote a custom engagement on a call, then rebuild it later in an invoicing app that has never heard of their services, their sessions, or their clients. Numbers get retyped, discounts get miscalculated, the check that arrived by mail never gets recorded, and the invoice tool bills you monthly for the privilege. Whether you coach executives, run wellness programs, or see therapy clients, your invoicing should live where the work does.
Custom invoices on the fly
When you create an invoice, every service you offer on Vibly is available as a starting line item. On a discovery call and they want something slightly different? Adjust the session count, length, and price live, and send the invoice before the call ends. Bill an individual client, or a company sponsoring an engagement, from the same builder.
Discounts that do the math
Per-line-item discounts by amount or percentage, plus invoice-wide discounts, so early-bird rates and negotiated terms are explicit instead of hand-calculated.
If you can type it, you can bill it
Custom line items cover everything your services list doesn’t: consulting fees, speaking engagements, travel reimbursements. Add descriptive line items like session modality or service codes, so clients who seek reimbursement get a superbill-ready invoice.
Every payment, on the record
International clients see the amount in US dollars and their local currency, so nobody does exchange math to pay you. Cash, check, or bank wire? Send the invoice, collect however you like, and mark it paid offline. The engagement’s money trail stays complete even when the money never touched the platform, and you pay only Stripe’s standard processing fee on card payments; Vibly takes nothing on top.
Invoicing works with the rest of Vibly: Programs & Packages, Scheduling, Group Coaching, and the Client Portal. Every payment lands on the record.
Built for the way money moves through your practice
Why a standalone invoicing app falls short
A generic invoicing app
- Retype your services per invoice
- A bill in one app, work in another
- Manual discount math
- Offline payments vanish
Invoicing on Vibly
- Services pre-loaded, edited live
- Invoice attached to the client record
- Line-item and global discounts
- Mark as paid offline
Why coaches invoice on Vibly
“Just wanted to take a quick minute to say how much I am enjoying this platform and the amazing customer service. This platform has made things so much more efficient for myself and my clients.”
“I can link everything to my website so clients can schedule discovery calls, view packages and make payments, sign agreements and receive invoices.”
Frequently asked questions
Can I create an invoice for something that isn’t one of my services?
Yes. Custom line items cover anything you can describe: consulting, speaking fees, reimbursements, or one-off engagements. If you can type it, you can bill it.
Can I invoice a company instead of an individual?
Yes. Invoices can be created for individuals or companies from the same builder, which makes sponsored and corporate engagements straightforward.
Do you support superbills?
You can add the descriptive line items reimbursement requires, like session modality and service codes, to any invoice, so clients who submit for reimbursement have what they need.
What if a client pays by cash, check, or wire?
Send the invoice and mark it as paid offline; the payment history on the client’s record stays complete.
Do international clients see their own currency?
Yes. Clients outside the US see the total in US dollars and their local currency, so nobody has to do the conversion themselves.
What does Vibly charge per transaction?
Nothing on top. Card payments run through Stripe and you pay only Stripe’s standard processing fee. Vibly adds no convenience fee or surcharge.
Is there a free coaching invoice template?
A template gets you a formatted bill; it can’t load your services, apply discounts, show local currencies, or record the payment. Vibly’s invoice builder does all of that in the same time it takes to fill a template in.
Is Vibly for therapists too?
Yes. Coaches, therapists, and wellness practitioners invoice through Vibly, and superbill-ready line items matter most for exactly that work. Learn more on our therapists page.