Scheduling software built for coaching practices
Branded booking pages, six-calendar sync, buffers and daily session limits, all inside a HIPAA-compliant platform. Clients book, pay, and join sessions from one link, no account required.
★ 4.9/5 on Capterra
Your calendar isn't just a calendar
In a single practice, a booking can be:
And each may need different availability, durations, buffers, payment, and intake.On Vibly, each gets its own.
How scheduling works on Vibly
A coaching session is not a sales call. It carries sensitive conversations, sometimes health information, and a relationship that depends on trust. Vibly's scheduling was built for exactly that, and it connects booking to payment, intake, notes, and the session itself. That holds whether you coach executives and leaders, run wellness programs, or see therapy clients: therapists, counselors, and behavioral health professionals schedule on Vibly for the same reasons coaches do.
Two kinds of booking pages
Service pages carry scheduling and payment together, with a full landing page that sells the offer. Meeting pages are lightweight scheduling-only links for discovery calls, networking, and internal work. Both carry your photo and branding, because familiarity converts.
Sync up to six calendars, your way
Google Calendar, Outlook, and iCalendar, up to six accounts, with sync direction controlled per calendar: two-way, read only, or write only. Consulting for a company? Read their calendar so private clients cannot double-book you, without your sessions ever appearing on the company calendar.
Video, phone, or in person. The client picks.
Every page can offer any combination: Vibly Connect, our built-in HIPAA-compliant video, Google Meet, your own Zoom account, a custom meeting link, phone, or an in-person address you can hide until booking is confirmed. The client chooses at checkout.
And the details that protect your week
Boundaries are not power-user extras. They are how a practice stays sustainable for years instead of quarters.
Boundaries built in
Buffer time before and after sessions, plus a daily session limit so full weeks spread across days instead of stacking into one.
Public or private, on or off
Public pages are indexed by Google and interlinked with your profile. Private pages keep every feature without the visibility. Each page toggles on and off.
One page, multiple lengths
Offer 30, 45, and 60 minutes from the same link, each with its own price, instead of juggling three links.
Discovery calls, no account needed
Prospects book straight from your public profile, your live availability visible, without ever creating an account.
Why a standalone booking tool falls short
A generic booking link
- No BAA, and terms prohibit health information
- Booking is disconnected from payment and intake
- No session record, notes, or client history
- Nothing protects your energy or boundaries
Scheduling on Vibly
- HIPAA compliant end to end
- Booking, payment, and intake in one flow
- Every session joins one client record
- Buffers and daily limits built in
Why coaches run their scheduling on Vibly
“The flexibility I have with managing my schedule through Vibly is unmatched. I can easily set appointment times, session lengths, and maintain my work-life balance by controlling my availability.”
“A superior option offering a great value for a HIPAA-compliant calendar & appointment solution for my coaching LLC.”
“It’s a very affordable one stop shop for a HIPAA compliant system. It has completely replaced my website, booking systems, payment options.”
Frequently asked questions
Is Vibly’s scheduling HIPAA compliant?
Yes. Scheduling, video, messaging, notes, and payments all run inside Vibly’s HIPAA-compliant platform, so health and wellbeing coaches can book clients without a separate compliant tool. For the full picture, see our HIPAA guide for coaches.
Can clients book without creating an account?
Yes. Clients can view your availability, book, and pay without creating a Vibly account. Your calendar shows directly on your public profile and service pages.
How many calendars can I sync?
Up to six, across Google Calendar, Outlook, and iCalendar, with sync direction controlled per calendar: two-way, read only, or write only.
Can I offer video, phone, and in-person sessions from the same page?
Yes. Each page can offer any combination of Vibly Connect video, Google Meet, your own Zoom, a custom meeting link, phone, and in person, and the client chooses at checkout. In-person addresses can stay hidden until a booking is confirmed.
Can I limit how many sessions I take per day?
Yes. Set a daily session limit and buffer times before and after sessions, globally or per booking page.
Does scheduling connect to payments?
Yes. Service pages combine scheduling with checkout, including bundles, packages, and payment plans. Meeting pages are scheduling-only for calls that do not need payment.
Does Vibly work for therapists and behavioral health professionals?
Yes. Vibly is built around coaching, and because the whole platform is HIPAA compliant, therapists, counselors, and behavioral health professionals use it to schedule sessions, meet over video, message clients, and take payment. Organizations that manage teams of coaches or wellness providers run scheduling across the whole team from one place. If you are a therapist exploring Vibly, see Vibly for therapists.